Notes from meeting between Sid Newman, Chairman of the Amenities Committee, and Tom Carr, developer, on August 24, 2007
1. Specific task(s) or goals
a. Develop a site plan for the recreation area
b. Develop design specifics for each of the following planned amenities:
(1) Community center
(2) Beach at lake
(3) Swimming pool
(4) Tennis courts
(5) Picnic area
(6) Playground area
(7) 2 ˝ mile paved walking/jogging path
(8) Boat dock
(9) Boat ramp
(10) Parking area
2. Expected “end product”
A site plan for the recreation area along with design specifics for each planned amenity. The final decisions regarding all aspects of amenities are the prerogative of the developer.
3. Expected time frame for the committee to complete its tasks
The objective is to have a site plan approved by the Transition Board and provided to the developer by the end of October 2007. The first priority after the site plan is developed will be design specifics for the community center (clubhouse), because this amenity will require the longest lead-time for construction. The Committee will develop a priority order for addressing the other planned amenities and a schedule for report completion.
4. Communicate to community specific intent and role of developer vs. role of the Committee
Sid will draft a document spelling out the mission and objectives of the Committee and its relationship with the developer. It is important to note that Tom Carr stated the developer will provide all of the “planned” amenities listed above and as advertised.
5. Committee will address each of the “planned” amenities listed above
In addition, if there are other amenities the Committee feels should be added, the developer is open to discussion. However, the “planned” amenities will have first priority.
6. Committee reports to whom?
The Committee will report to the developer and keep the Transition Board informed (provide an update at each Board meeting). The Board may provide input and direction to the Committee during these updates or at any other time. Working directly with the developer will produce more timely progress. The Transition Board will review and approve the Committee’s final products before they are provided to the developer.
1. General Committee approach:
The Committee will first address the site plan for the recreation area, as this is key to the design of all the amenities in this area. It is envisioned that the Committee will have individuals and/or teams assigned to specific tasks related to this effort as well as to the development of specifics for each amenity. The Committee will work closely with the developer in this process.
2. Tom Carr, developer, and Larry Winslow, Transition Board Chairman, will attend the first meeting of the Committee. Their participation in future meetings will be as needed.
3. The community will be informed of the Committee’s progress and direction through regular updates to the “Members Area” of the McLendon Hills web site. All members of the community will be encouraged to review this information on the Committee’s work/progress and provide any comments they consider appropriate to the Committee Chairman. Cristy Hunt and Maren Anderson will have responsibility for the “Members Area” on the McLendon Hills web site. They will be contacted to put up information on the Amenities Committee and keep it updated.