Transition Board Meeting Notes

Tuesday, August 14, 2007

3:30 pm Tom’s Basement

 

Present: Larry Winslow, Nick Picerno, Sid and Sandy Newman, Chuck and Dorrie Kayser, Roger Gibbons, Maren Anderson, Tom Carr, Cristy Hunt

 

  1. Larry opened the meeting by approving the April 3rd meeting notes.  Board agreed to post meeting reports and committee reports to members area of McLendon Hills website.  We’re also going to post the boards mission statement.

 

  1. Committee task lists reviewed and each committee gave report.

 

    1. Finance: Nick and Maren supplied a summary of budget process, future scenario budgets, amenities support, hiring help to oversee amenities area, and insurance costs.  Tom asked what McLendon Hills focus point is in order to help make decisions for future directions on spending money.  Nick wants to communicate on the open meeting on the 21st the amenities, cost and dues process.  Tom will explain what amenities the developers have promised to pay for and then what the HOA has flexibility of doing later.  The Finance committee plans to run a trial year beginning Jan. 2008.  The Finance committee is also investigating ideas for future revenue/income.  Nick needs ideas on cost of future property management companies.  Tom suggested current sales office for hire.

 

    1. Events: Sid presented a list of past and future equestrian events and social (community) events.  A list of issues including manure management recommendations/rules was presented.  Tom to move forward with the manure management.  A welcome package for new residents was revisited and will be finalized by the sales office staff.  Sam will incorporate equestrian info for equestrian residents.  Equestrian interaction with the HOA and bridle trail use is included on the issues list.

  

    1. Regulatory: Chuck presented handouts of Architectural Review Process and Resolving Issues of Non-Compliance.  The Regulatory committee’s main focus has been Architectural Review Board, which is now chaired by Peter Dotto.  The ARB has reviewed 17 submittals since the last Transition Board Meeting.  The ARB meets twice a month.  The Regulatory committee needs volunteers for Safety and Security committee and also needs volunteers for Lake Committee.  The Regulatory committee is looking into covenant compliance and covenant interpretation.  They are also looking into external regulations and future legal issues.  The board agreed to give temporary approval of the ARB and Noncompliance document drafts so that they could be given to the developer.  The board also agreed that copies of the drafts would be given to all board members for their review.  Final approval would be addressed at the next Transition Board meeting.

 

    1. Amenities: we are in the process of forming an Amenities committee.  We need as many volunteers from the community as we can get.  We will offer a sign up sheet at the open meeting Tuesday, Aug. 21.  After this meeting, Larry will set the first meeting date for the Amenities committee.  Nick and Sid volunteered to help, and hope that Al will volunteer.  Gary Henry is signed up to help.  This committee needs equal balance from the community.  The developers have prepared for this meeting by having an engineer from Hobbs and Upchurch to help design and investigate all environmental departments to ensure we won’t hit any roadblocks when moving forward on the construction on the amenities.

 

  1. Other Items:

·        No dogs on bridle trails and keeping dogs under control on common areas and Equestrian Center was discussed. 

·        Rules need to be enforced in order to make rules stick for future HOA.

·        How do we feel as a Transition Board making progress towards HOA

·        Larry gave a Transition Plan with topics on what developer needs to do legally to prepare for transition date from developer to association.  Tom has questions to discuss with attorney.

·        All committees to submit a brief report for the packages for Tuesday’s open meeting.

·        A  “Vision Statement” will be included in this package as well.

 

Next Board meeting date: Tuesday, October 9 at 3:30.