McLendon Hills Transition Team Meeting Notes 10/09/07
Present: Larry Winslow, Chuck and Dorrie Kayser, Sid and Sandy Newman, Cristy Hunt, Tom Carr, Paula Denardo, Peter Dotto, Mary Wright, Nick Picerno, Nancy Piscopo, Maren Anderson
· Minutes were approved from last meeting
· Committee Reports
o Finance
§ Sid suggested we raise HOA fees starting 1/08
§ Finance committee hasn’t met since last meeting. Nick has been working with the Amenities sub-committee from the financial standpoint. Nick has asked Progress Energy for clubhouse energy estimate.
§ Potential for additional revenue: ARB fees and clubhouse rental
§ Questions were raised: Are we required to have a cash reserve and how much? Will potential additional revenue impact our non-profit status?
§ Nick will be able to provide a detailed financial update at next meeting.
o Events
§ Maren will update website with a meeting calendar. Chairs need to provide Maren with dates etc.
§ Nancy Piscopo provided an overview on the Manure Management Proposal. Proposal was approved and will be forwarded to developer. It was recommended that the developers provide this information to new horse property owners as well as existing horse property owners. Enforcement not included in proposal but Tom Carr suggested “nuisance area” of covenants provide enforcement guidelines.
o Regulatory
§ Chuck proposed forwarding ARB and non-compliance processes to developers. Proposal was approved.
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4 volunteers have been added to this committee
and have been delegated out to ARB and the
§ Committee requested legal advisory help and proposed a motion to use James H. Slaughter for document interpretation. Proposal approved. Tom Carr will provide up to $1K towards fees. Chuck and Dorrie will write up a detailed proposal for attorney specifying what assistance we’re requesting.
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§ Safety and Security committee needs volunteers.
o Communication
§ Web site is up and running.
§ Maren will update web site within 48 hours of receiving information whenever possible.
o Amenities Sub-committee
§ Proposed site plan is on the website. Amenities are staked out at recreation area. Everything on website is up-to-date. Tom Carr isn’t sure if outside regulatory agencies will have any issues with site plan.
§ Walking path committee was chaired by Ken Westcott. They did a tremendous amount of research. Proposal on website for comments.
§ Donna Clemmons chaired the clubhouse committee and they put together a nice framework to start the design process. Clubhouse proposal on website for comments.
§ Sid asked for community comments on the website and so far one has been received.
§ Open projects: swimming pool and tennis courts should be completed in approximately 1 week. Remaining is being addressed and should be completed by 10/31/07.
· New Business
o Draft articles of incorporation and bi-laws passed out to board members. Larry asked they be reviewed and comments provided to Chuck. These documents will also be forwarded to attorney for comments.
o Larry asked that the team be thinking of process for committee succession rules
o Procedure in place through Regulatory Committee to handle incomplete construction.
o Boarding of non property owner horses. Team recommends that Tom take action and covenants be followed.
o
Dave Anisansel and Karen and Clark Marshall have
volunteered to work on committees. Nick to check in with the
o Tom getting quotes on new front gate Maintenance Company.
o Town Hall Meeting was proposed. Quick overview of what’s been done by each committee and time for Q&A. Potential dates being explored. Probably a Saturday.
o Cristy will send out a monthly reminder to property owners to look at the website.
· Motions approved for forwarding to developers for implementation
o Manure Management Guidelines
o Obtaining outside legal representation for document review and feedback
o Exisiting covenants be followed .
Revised 10/16/07