Transition Board Meeting Notes
Thursday, February 21, 2008
Present: Larry Winslow, Chuck Kayser, Jean Scott, Nick Picerno, Peter Dotto, Paula Denardo, Roger Gibbons, Sid Newman, Roger Anderson, Maren Anderson, Tom Carr, Cristy Hunt
· Officers, their duties, terms, should all be written in by-laws
· It’s logical to require officer to have experience on existing committee prior to serving as president or other elected position
· It was suggested to invite past presidents to continue serving one year after they’ve fulfilled their term. Everyone agreed that continuity is important.
· The idea of having lack of interest or limited people to run for board was discussed
· The number of officers and titles was discussed
· Committees will continue to be on a volunteer basis. New owners are always welcome to help.
· The initial board will be appointed. This interim period is established to set up elections for the HOA board
· A rotation was also suggested for elected members. For example, if there were nine members, 3 at a time would serve their term. This would help establish continuity. Another suggestion was for the President to serve 3 years and the vice president to serve 2 terms.
· Another consideration was during the 3-year term the officers could rotate duties and responsibilities
·
One example of a Board structure would be:
President
Vice Presidents: Regulatory, ARB and Finance
Secretary
Treasure
· These ideas are to be submitted to the developers for further discussion
· Everyone agreed to seek legal advice closer to the time the HOA would begin operating.
· It was suggested that we as a board have a work session to review each page of the by-laws and articles of incorporation
o The
developers and staff will be attending a seminar directed towards developers
making the transition to HOAs. The
seminar is Thursday, March 13 in
o The board wants to interview a few property management companies. One is CAS (casnc.com).
o The board would interview and ask what services they would provide, fees, etc. We would also as CAS what initial Board tasks would be.
o 86% of the homeowner’s dues have been collected. The idea of implementing interest fees for past due payments was discussed.
o The developers would like to discuss any fees proposed with the finance committee prior to turning over to HOA. (Fees such as interest on late dues, ARB submittals, etc.)
o Developer is finalizing revised documents for ARB manure management.
o The developer is also working out details as we move forward to the HOA, how do we go about opening future phases and roads then turning them over to the HOA.
o We showed our appreciation to Jean for organizing the newsletter. It is a good tool for communication
o The amenities area is coming together. A final draft from the architect will be submitted and we plan to have the rendering framed for everyone to see.
o A ground – breaking ceremony will be hosted once construction has begun on the clubhouse. An open forum meeting will be hosted upon request.
o A question was asked if we as a developer had any influence on near-by driveways being developed on Hwy. 211.
Next Board Meeting is scheduled for April 3rd at 3:00.
Websites of interest:
www.frb-law.com/transitionchecklist.atm or from the meeting attended by the office staff, go to www.developertransition.com and go to checklist.